Presentation Guidelines

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Oral Presentations

 

Presentation Details
  • Each presentation is 15 minutes total — please plan for a 12-minute talk followed by 3 minutes for Q&A.
  • Presentations must be created in PowerPoint (16:9 format).
  • Only PC laptops will be used; they will be equipped with the latest software. 
  • Personal laptops may not be used.

 

Presentation Upload

Please upload your PowerPoint presentation by February 13, 2026, using the link provided in your acceptance email.

  • You will receive a confirmation email once your presentation has been successfully received.
  • If you experience any issues with uploading, please contact USHUPO@ConferenceSolutionsInc.com for assistance.

 

Onsite Presenter Instructions
  • Arrive at your assigned presentation room 15 minutes prior to the session start time to familiarize yourself with the microphone, slide advancer, and stage setup.
  • Please sit in the front row reserved for speakers.
  • The Session Chairs will introduce you and monitor presentation timing.
  • A slide advancer will be available at the podium.
  • Turn off mobile phones during your presentation.

 

Important Notes

  • Personal laptops are not permitted.

  • All uploaded presentations will be pre-loaded onto the session computer.

  • Failure to submit your presentation as instructed may result in technical issues or missing content during your talk.

 

 

Poster Presentations

 
Poster Display Schedule

Posters will be displayed on Monday, February 23 or Tuesday, February 24 in the Regency Ballroom at the Hyatt Regency St. Louis at The Arch.

 

  • Odd-numbered poster boards will present on Monday, February 23.

  • Even-numbered poster boards will present on Tuesday, February 24.

Day Poster Session Poster Numbers Install Presentation Time Dismantle
Monday, February 23 Poster Session 1 Odd-numbered boards 7:15 AM – 8:15 AM 4:30 PM – 6:00 PM 6:00 PM – 6:30 PM
Tuesday, February 24 Poster Session 2 Even-numbered boards 7:15 AM – 8:15 AM 4:30 PM – 6:00 PM 6:00 PM – 6:30 PM

 

Posters must be taken down promptly at the conclusion of the poster session at 6:00 PM. Any posters remaining after 6:30 PM will be discarded.

 

Poster Specifications

  • Maximum display area: 44 in. x 44 in. (112 cm x 112 cm)

  • Two posters will be placed on each side of the poster board.

  • Push pins will be provided on-site to affix your poster to the display board.

  • Posters should be designed for clear readability from a distance of approximately 3 feet (1 meter).

 

Presenter Guidelines

  • Presenters must be at their posters during the scheduled session time to discuss their work with attendees.

  • Posters must remain on display for the full duration of the assigned day.

  • Please remove all materials promptly after your session to allow space for the next day’s presenters.

 

 

Lightning Talks

 

Back by popular demand, Lightning Talk sessions will be held on Monday and Tuesday, immediately before the poster sessions.

 
Presentation Guidelines

  • Each presentation is strictly limited to 60 seconds.

  • The goal is to highlight your poster and encourage attendees to visit it—avoid presenting your entire study in this short talk.

  • Past presenters have used creative approaches to stand out, including dressing up, monologues, rapping, singing, playing instruments, or using props.

 
Slide Submission Requirements

  • Upload only ONE slide and must be created in PowerPoint (16:9 format).

  • If your slide contains video or animations, they must be set to auto-play. You will not be able to manually advance animations during your presentation.

  • Submissions with multiple slides or incorrect formats will be returned for editing.

 
Slide Upload

  • Please upload your PowerPoint slide using the link provided in your acceptance email.

  • You will receive a confirmation email once your slide has been successfully uploaded.

  • Contact USHUPO@conferencesolutionsinc.com if you encounter any issues with your submission.

 
Day-of Instructions

  • Arrive at the session room 15 minutes early and plan to stay for the entire session.

  • Session Chairs will call presenters in groups based on poster numbers (e.g., P01, P02, P03) to line up in order.

  • Staff will be on hand to verify and organize presenters correctly.

  • Important: If your presentation exceeds 60 seconds, the microphone will be turned off, music will start playing, and the session chairs will announce the next presenter.

 
If You Cannot Present

Please notify us by email at USHUPO@conferencesolutionsinc.com by Monday, February 16, 2025.