Volunteer Program
Volunteers provide invaluable assistance to the onsite coordination of the 2025 US HUPO Conference and Tradeshow. An estimated 50 shifts will need to be filled throughout the Conference in the following areas: Registration and Information Desk, Poster Install & Teardown, Excursion Bus Loading, and Registration Bag Assembly.
Conference Solutions is the official meeting planner for the 2025 US HUPO Conference and will coordinate the onsite volunteer program and will provide the necessary training for volunteers to fulfill their tasks.
BENEFITS
We would like to show our appreciation to those who have dedicated their time to assist with the 2025 US HUPO Conference. Volunteers who sign up for at least 6 hours will receive complimentary registration to the full conference. Upon signing up for at least 6 hours, you will receive the complimentary volunteer registration link in your volunteer confirmation email. Volunteers who receive complimentary registration must remain signed up for at least 6 hours. If you modify your volunteer shift(s) and fall below the minimum 6 hour requirement, your attendee registration will be adjusted to a paid registration and you will be invoiced.
Already registered but interested in volunteering? Sign up for at least six hours and email Register@ConferenceSolutionsInc.com to get your registration fee refunded.
VOLUNTEER AREAS
Registration Bag Assembly
Assist in preparing International Conference registration packets. Tasks may include:
- Collate and stuff registration packets for Conference attendees
- Volunteers should be able to lift 15 lbs., stand for at least 2-3 hours and work in an assembly-line style environment.
Registration & Information Desk
Assist at the Registration and Information Desk. Tasks may include:
- Check in Conference attendees upon arrival
- Provide attendees with appropriate registration materials and giveaways, if any
- Assist attendees with questions regarding the Conference and provide directional support, if possible
- Assist with Conference tasks as necessary in relation to the Registration desk
Poster Install & Teardown
Assist Poster Presenters and Conference Solutions staff during Poster Install and/or Teardown. Tasks may include:
- Place poster numberss on boards according to diagram
- Provide directional assistance to Poster Presenters as needed
- Remove poster numbers, pins/clips, and any posters left behind
Excursion Bus Loading
Conference Solutions will oversee the loading of excursion buses and train Volunteers to assist. Tasks may include:
- Direct attendees to the correct bus and assist with check-in/loading as needed
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